Contact persons

  • Passfoto von Dr. Thomas Nissen

    Dr. Thomas Nissen

    Managing Director and Breeding Manager

    Tel: +49 431 305996 0

    Fax: +49 431 336 142

    Association Kiel

    Steenbeker Weg 151

    24106 Kiel

  • Passfoto von Norbert Boley

    Norbert Boley

    Management of HV Hengsthaltungs GmbH

    Tel: + 49 4121 49 79 0

    Fax: + 49 4121 93629

    nboley@holsteiner-verband.de

    Verband Stallions

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Roland Metz

    Roland Metz

    Management Auction & Marketing

    Tel: +49 4121 4979-41

    Fax: +49 4121 4979-77

    Mobile: +49 171 436 4651

    rmetz@holsteiner-verband.de

    Sales and Car Stables

    Westerstraße 93

    25336 Elmshorn

  • Passfoto von Götz Hartmann

    Götz Hartmann

    Assistant to the Managing Director

    Tel: +49 431 305996 1

    Fax: +49 431 336 142

    hartmann@holsteiner-verband.de

    Association Kiel

    Steenbeker Weg 151

    24106 Kiel

  • Passfoto von Alexandra Bitter

    Alexandra Bitter

    Sales

    Tel: +49 4121 4979 39

    Fax: +49 4121 4979-77

    Mobile: +49 170 38 25 465

    abitter@holsteiner-verband.de

    Sales and Car Stables

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Sigrun Günther

    Sigrun Günther

    Sale brood mares

    Fax: +49 4121 4979-77

    Mobile: +49 163 24 69 320

    sguenther@holsteiner-verband.de

    Sales and Car Stables

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Gérard Muffels

    Gérard Muffels

    Manager stallion stable

    Tel: +49 4121 924 14

    Fax: +49 4121 807728

    hengststall@holsteiner-verband.de

    Verband Stallions

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Heike Benzin

    Heike Benzin

    Inseminator & Semen Ordering

    Tel: +49 4121 924 14

    Fax: +49 4121 807728

    hengststall@holsteiner-verband.de

    Verband Stallions

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Johanna Settgast

    Johanna Settgast

    Inseminator & Semen Ordering

    Tel: +49 4121 924 14

    Fax: +49 4121 807728

    hengststall@holsteiner-verband.de

    Verband Stallions

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Monika Boortz

    Monika Boortz

    Head Office

    Tel: +49 4121 4979 20

    Fax: + 49 4121 93629

    mboortz@holsteiner-verband.de

    Association Elmshorn

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Ulrike Borowski

    Ulrike Borowski

    Payroll Accounting

    Tel: +49 4121 4979 31

    Fax: + 49 4121 93629

    uborowski@holsteiner-verband.de

    Association Elmshorn

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Désirée Dann

    Désirée Dann

    Marketing

    Tel: +49 4121 4979 46

    Fax: + 49 4121 93629

    ddann@holsteiner-verband.de

    Association Elmshorn

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Melanie Lehrke

    Melanie Lehrke

    Accounting & Cover Funds

    Tel: +49 4121 4979 22

    Fax: + 49 4121 93629

    mlehrke@holsteiner-verband.de

    Verband Stallions

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Heike Nitschmann

    Heike Nitschmann

    Financial Accounting

    Tel: +49 4121 4979 26

    Fax: + 49 4121 93629

    hnitschmann@holsteiner-verband.de

    Association Elmshorn

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Kornelia Kindermann

    Kornelia Kindermann

    Secretary's Office

    Tel: +49 4121 4979 21

    Fax: + 49 4121 93629

    kkindermann@holsteiner-verband.de

    Association Elmshorn

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Petra Sahling

    Petra Sahling

    Head Office

    Tel: +49 4121 4979 20

    Fax: + 49 4121 93629

    psahling@holsteiner-verband.de

    Association Elmshorn

    Westerstrasse 93

    25336 Elmshorn

  • Passfoto von Dr. Stefanie Bergmann

    Dr. Stefanie Bergmann

    Foreign Members

    Tel: +49 431 305996 51

    Fax: +49 431 336 142

    bergmann@holsteiner-verband.de

    Association Kiel

    Steenbeker Weg 151

    24106 Kiel

  • Passfoto von Dr. Astrid Behrens

    Dr. Astrid Behrens

    Project management

    Tel: +49 431 305996 52

    Fax: +49 431 336 142

    behrens@holsteiner-verband.de

    Association Kiel

    Steenbeker Weg 151

    24106 Kiel

  • Passfoto von Stephan Haarhoff

    Stephan Haarhoff

    Junior executive

    Tel: +49 431 305996 2

    Fax: +49 431 336 142

    haarhoff@holsteiner-verband.de

    Association Kiel

    Steenbeker Weg 151

    24106 Kiel

  • Passfoto von Silke Stopp

    Silke Stopp

    Membership Administration

    Tel: +49 431 305996 4

    Fax: +49 431 336 142

    stopp@holsteiner-verband.de

    Association Kiel

    Steenbeker Weg 151

    24106 Kiel

  • Passfoto von Nicole Weßel

    Nicole Weßel

    Head Office, Accounting

    Tel: +49 431 305996 0

    Fax: +49 431 336 142

    wessel@holsteiner-verband.de

    Association Kiel

    Steenbeker Weg 151

    24106 Kiel

  • Passfoto von Alexandra Hoffmann

    Alexandra Hoffmann

    Accounting, DNA Descent Verification

    Tel: +49 431 305996 3

    Fax: +49 431 336 142

    hoffmann@holsteiner-verband.de

    Association Kiel

    Steenbeker Weg 151

    24106 Kiel

  • Passfoto von Inken Gräfin von Platen Hallermund

    Inken Gräfin von Platen Hallermund

    Young and new breeder representatives

    Tel: +49 4382 938920

    Fax: +49 4382 322

    Mobile: +49 179 2969269

    iplaten@holsteiner-verband.de

    Association Kiel

    Gut Friederikenhof

    23758 Wangels OT Friederikenhof

  • Passfoto von Katarzyna Wolf

    Katarzyna Wolf

    Assistant Breed Book Matters

    Tel: +49 431 305996 51

    Fax: +49 431 336 142

    wolf@holsteiner-verband.de

    Association Kiel

    Steenbeker Weg 151

    24106 Kiel

  • Passfoto von Manuela Küpper

    Manuela Küpper

    Accounts payable

    Tel: +49 4121 4979-23

    Fax: + 49 4121 93629

    mkuepper@holsteiner-verband.de

    Association Elmshorn

    Westerstraße 93

    25336 Elmshorn

The Association > Breeding amd Licensing > Foals > Foal registration

From birth to equine passport in 8 steps

Foal registration > general

1. Properly report foal birth

After the birth of a foal you have to consider the following

Submitting the Certificate of Birth to the Holsteiner Verband Kiel office in due form is the most important requirement.

The mare owner must report the foal’s birth within 28 days, either by submitting the original Cerificate of Birth (stallion keeper’s Covering Certificate) by mail, or by completing the online Certificate of Birth.

Important:

  • Please notice that informal foal reports are not accepted and will not be processed by the Verband.
  • As stipulated by the Holsteiner Verband articles, we may only act for our members, so membership is mandatory to have a foal registered.
  • Fee for foal reported not within the stipulated period (up to 4 weeks late): 20,00 €
  • Fee for foal reported not within the stipulated period (more than 4 weeks late): 50,00 €

Foal registration > Report

2. Submitting the original Cerificate of Birth or completing the online Certificate of Birth.

The the original Cerificate of Birth /online Certificate of Birth (online Foal Report) must be correctly and completely filled out and signed.

The Certificate of Birth should contain at least the following information:

  1. Breeder’s membership number
  2. Foal’s date of birth
  3. Dam’s name and life number
  4. Sire (name of stallion)
  5. Foal’s sex
  6. Foal’s place of birth
  7. Colour and markings (describe as accurately as possible)
  8. Address of dam’s owner
  9. Dates of insemination
  10. Date and signature
  11. Information about pregnancy loss, foal loss after birth, or possible anomalies of the foal

Important:

  • The Certificate of Birth must be correctly completed and signed (the mare owner is liable for the accuracy of the stated information).
  • The stallion keeper’s information (Covering Certificate) may not be separated from the Certificate of Birth (please do not cut them apart!)
  • In case the mare does not produce a foal or the foal dies before, during or shortly after birth, the Certificate of Birth must be completed accordingly and submitted to the Holsteiner Verband in Kiel by the mare owner, as well.
  • Any Holsteiner Verband member, however, may register for online foal reporting, as the online Certificate of Birth provides you with the most efficient option to report a birth. After you have registered, you are shown a list of your mares fulfilling the requirements for online foal reporting (mating recorded on the stallion service report, mare activated for 2020).
  • The foal inspection catalogue is compiled from the Certificates of Birth. All births reported to the Holsteiner Verband Kiel office by end of May/beginning of June are included in the main catalogue. Births reported after this date are published in the catalogue of the follow-up registration tour.

Foal registration > Documents

3. Prämierungskarte (registration card), silhouette, documents for DNA parentage testing and transponder received from the association

After the Certificate of Birth has been received, the Prämierungskarte (registration card) and the silhouette are issued and sent to the mare owner.

Along with the Prämierungskarte (registration card), the breeder is also sent the paperwork necessary for DNA parentage testing and the transponder used for microchip identification.

Important:

  • Please note: The Prämierungskarte (registration card) must be presented on-site to have your foal registered.
  • In case the registration/inspection date is nearing and you have not yet received the registration documents even though you have submitted the Certificate of Birth in due form, do not hesitate to contact the Kiel office!

Foal registration > parentage

4. Parentage testing

Same as in past years, all foals to be registered with the Holsteiner Verband in 2020 have to undergo parentage testing through DNA typing.

The following steps are necessary:

  1. Report the birth within the stipulated period (28 days after foaling)
  2. You are then sent the paperwork for DNA typing along with the Registration Form
  3. Pull a hair sample including roots (follicles) from the foal and put the sample into the appropriate sample bag.
  4. If the dam has not undergone Holsteiner Verband DNA typing as a foal, you might need to collect a hair sample from the dam as well.
  5. Send the hair sample with the completed Sample Submission Form to the lab.
  6. The results of parentage testing are sent to the Holsteiner Verband breeding department.

Foal registration > transponder

5. Foal identification with a transponder (microchip)

The passage of the new Livestock Transportation Act to Prevent the Spreading of Diseases (ViehVerkV) in March 2010 requires all foals born since 2010 to be microchipped.

Important:

  •  Your vet or an authorized person should inject the transponder into your foal’s left side nuchal ligament (3rd – 4th cervical vertebra) some days prior to registration. According to the Veterinary University Hanover’s recommendation, foals should be 4 weeks or older when microchipped. 
  • The person microchipping the foal has to record his/her registration number and confirm the correct implantation with his/her signature; stick-on labels with the barcode and the chip number are put onto the appropriate field as well as onto the silhouette form.
  • As a service for the breeders, the Holsteiner Verband offers the possibility to have your foals chipped in your breeding district during the foal inspection. Please note that the transponder can only be placed  if the foal is halter-guided and is held well and securely.

Foal registration > Sign up

6. Sign up for a registration/ inspection site.

Breeders outside of Schleswig-Holstein are requested to use the yellow form (attached to the branding documents) to sign up their foals for a registration/ inspection site.

Important:

  • Inspection and registration sites in Germany, the main registration tour usually takes place between mid-June and mid-July. An additional branding tour will be arranged between mid-August and October. The schedule is updated and, if necessary, extended on a monthly basis.
  • Inspection and registration sites outside Germany may be arranged as the need arises until late May.
  • To do so, please call Ms Dr. Stefanie Bergmann at the Holsteiner Verband office (0049-431-305996-51) or send an email to: bergmann@holsteiner-verband.de

Foal registration > registration

7. Inspection und registration sites

At the inspection sites, foals are presented for evaluation at walk and trot in front of the inspection committee at their dams’ feet.

They receive marks on “type” and “movement”, respectively. The “type” mark involves structural correctness and age-appropriate development. The “movement” mark is mostly determined by the trot, with the walk and canter a secondary influence.

Foals which have received the mark 7 or above in both criteria will be awarded premium foal status. Since 2010, the foals undergo linear assessment as well at the inspection sites

Important:

  • Upon the foal’s registration, the dam must be entered into the Holsteiner Verband studbook (in the extended breeding area, the foal registration and the inspection of the dam are at the same day)!
  • The registration form (Prämierungskarte) must be presented at the registration site!
  • At the registration site, the markings and features recorded on the silhouette are compared to the foal and checked for completeness. In case the foal’s owner has neglected to complete the silhouette and the Verband is tasked with the recording, costs for the horse passport increase by 10,- euros. In contrast, correctly completed silhouettes incur only 5,- euros, due to increased material costs and postal charges.

Foal registration > equine passport

8. Equine passport and Ownership Certificate received from the association

Only after the Kiel office has received all the required documents (online or original Certificate of Birth, parent verification through DNA, confirmation of microchipping), horse passport and Ownership Certificate may be issued and sent to the owner!

Foal registration > catalogue

The foal catalogue and the supplements

The foal inspection catalogue is compiled from the Certificates of Birth. All births reported to the Holsteiner Verband Kiel office by end of May/beginning of June are included in the main catalogue. Births reported after this date are published in the catalogue of the follow-up registration tour.

A supplement to the foal catalogue with all the registered foals of the breeding district will be published before the dates of inspection and registration in the districts